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Human ResourcesUpdated 5/22/2026·3,120 views

Visitor Badge Replacement

Quick answer

Bring the visitor to the front desk with any government-issued ID. Reception voids the old badge in the access system and prints a replacement.

Full procedure

  1. 1Escort the visitor to the Main Lobby reception desk.
  2. 2Ask the visitor to present a government-issued photo ID.
  3. 3In the access system, locate the original badge record and mark it Void.
  4. 4Print a new badge with the same access level and expiration.
  5. 5Have the visitor sign the Badge Replacement Log (Form HR-207).
  6. 6Escort the visitor back to their host.

Common mistakes & exceptions

  • Skipping the WMS/system logging step — every action must have a system record.
  • Not photographing exceptions before escalating.
  • Assuming verbal approval is enough — always capture the ticket or form ID.

Escalation path & subject matter expert

Escalate to
Human Resources Shift Lead
Ext. 4125 · Slack #human-resources
Subject matter expert
Priya R. — Human Resources

Frequently asked questions

Required forms

  • Badge Replacement Log
    HR-207

My private notes

badgebadgesidid cardidentificationidentityemployee cardvisitor passvisitor badgeguest badgeguest passcredentialcredentialslanyardreplacereplacementlostdamagedexpiredreissuereprint

Revision history

  1. 2026-05-22
    Removed $10 replacement fee.
  2. 2025-09-01
    Initial publication.
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